Reesby Academy · AI & Digital Tools
AI Meeting Notes and Summaries
Capture decisions and actions from meetings with AI support.
About this course
Meetings often end with everyone leaving with a different memory of what was decided. This short course shows you how to use AI transcription and summarising tools to produce useful notes that people will actually read. You'll learn how to get consent, how to prompt for decisions and actions, and how to share notes in a way that gets things done.
What you will be able to do
- You'll be able to set up a transcription tool for meetings with consent
- You'll be able to generate summaries that separate decisions from discussion
- You'll be able to extract action items with owners and due dates
- You'll be able to share notes in a format colleagues will act on
Course outline
- Tools you'll need5 min · Lesson notes, example, action task · 2-question quizMany meeting platforms now include transcription, and standalone tools can help with in-person meetings. Start with what your workplace already licenses before buying anything new.
- Why Meeting Notes Get Lost7 min · Lesson notes, example, action task · 2-question quizMeeting notes usually fail for predictable reasons: they're too long, they don't say what was decided, or nobody knows who owns the next step. Knowing these failure points helps you design better notes.
- Transcription Tools and Consent7 min · Lesson notes, example, action task · 2-question quizTranscription is powerful but personal. Before you record, be clear about who is involved, what will be kept and who can see it, and check your workplace's privacy obligations.
- Prompting for Useful Summaries7 min · Lesson notes, example, action task · 2-question quizA good summary prompt tells the tool what to separate, how long to make the output and what to leave out. The clearer the instruction, the more useful the result.
- Pulling Out Actions and Owners7 min · Lesson notes, example, action task · 2-question quizAn action is only useful when it has a clear owner, a specific task and a due date. Use AI to extract candidates, then confirm each one with the people involved.
- Sharing Notes That Get Read7 min · Lesson notes, example, action task · 2-question quizNotes only help when people read them. Share them promptly, in a predictable place and format, with the decisions and actions at the top.
- Careers & next steps5 min · Lesson notes, example, action task · 2-question quizSkilled note-taking and clear summaries are valued across administration, project and operations roles. Here are roles that build on these skills and how people usually enter them.
- Final quiz and certificate10 questions, pass mark 8 of 10. Pass to get your Reesby Academy certificate with a verification link.